What is the difference between an independent wedding planner and an on-site venue coordinator?

The misunderstanding here is that the site coordinator’s responsibilities are the same as a professional wedding planner’s duties. Both are just as important, but they have different roles.

Most places provide the convenience of having a manager on-site, but that does not imply that you should shrug off the idea of hiring a wedding planner. While the coordinators of the event are very great at what they are doing, their responsibilities are confined to the location. To serve the house, the on-site manager is there, but not usually the bride and groom themselves.

They are responsible for selling the place to you, answering questions about the location, having a recommended list of suppliers, helping with room layout and degustation, and ensuring that you follow the rules and regulations governing space use. They support you with your wedding day of planning and the very basic logistics.

Why should you hire a wedding planner?

An Independent Wedding Planner, on the other side, can take care of you from start to finish and help you plan the wedding in every last aspect. There are no apparent limits. A designer is in the business of concentrating on YOU, supporting you with your dream and vision from the beginning to the end— helping you with your schedule, layout, fresh ideas, planning your reception, designing development panels, and much more.

Instead of managing your every wish for your wedding day, the on-site venue coordinator will ensure that everything is in line with the contract for the venue, that the kitchen is staffed and that it works properly.

Your wedding planner will be there every step of the way to make sure you have not just what is specified in the contract of your location, but what is stated in all the contracts of your suppliers. They’re going to get to know you and your soon-to-be wife, and they’re going to represent you and your interests, not just the estate Several places have more than one party at the same time, and the on-site planner may be juggling multiple activities. Many times the role of an on-site manager stops after dinner is consumed, and for the rest of the party, you will never see them again.

The wedding planner must schedule meetings with your suppliers and join them. They are the primary contact point between you and your suppliers. If a vendor gets lost and runs late or has an accident, they must call the wedding planner who will put out the fire afterward. The wedding planner makes recommendations based on the suppliers they have previously worked with. They are also checking contracts.

What are the duties of venue coordinator?

Venue coordinators are very great at what they do, but there is a different role for a location planner and Wedding Planner. They’re not the planner of your reception, nor is the florist, artist or DJ. Although they’re all outstanding “parts” related to your wedding’s overall success, they won’t orchestrate every little detail of your wedding as an independent wedding planner will.

They are liable for all that deals with the location directly. Tables, sheets, meat, and so on. When catering is offered by the site, their priority is to ensure that the kitchen and waiting workers are arranged according to their needs. Quite probably, the location manager will provide a list of preferred vendors, and that is the degree to which they are interested when it comes to interacting with vendors. Hotels delivering catering will only have a timetable of their catering staff. When the food is prepared and served, their timeline will center around. That’s it.


The designer is there to get to know the on-site manager better at the wedding venue, as they are going to work really closely with them.

Make no mistake; a wedding planner and an on-site manager would undoubtedly overlap. The best suggestion I can make is to properly interview your on-site coordinator, identify precisely what their duties include, and hire a wedding planner to pick up where the on-site coordinator leaves and fill out any blanks.

Brides, do not make the mistake of not employing a wedding planner because there is a “wedding manager” in your area. Planners do different things drastically, and they are more hands-on. At the start spending the money on a planner, so you don’t have to figure out in the middle of preparation that you don’t have a planner but a manager for the location.